Professional Writing Devry Response Assignment

In: Business and Management

Submitted By cheetachic11
Words 503
Pages 3
I. Plan A. Analyze the Situation 1. What is your general purpose?
My purpose is to let Maribel Rivera know that she cannot be the speaker this year at the convention. 2. What is your specific purpose?
My purpose is to keep a good relationship with Ms. Rivera, yet reject her offer. It is key to explain WHY we are rejecting her offer. 3. Exactly what do you want your audience to think, feel, or believe after receiving your message?
To avoid offending Maribel, we have to make sure she knows the only reason she is being rejected is the theme. 4. Who is your primary audience?
Maribel Rivera. 5. What is the audience’s background?
Ms. Rivera is a huge supporter of our company in many aspects. She also supports the convention. 6. What are the audience’s reactions likely to be to your message?
Disappointment is expected, but we wish for a mild excitement as well as acceptance. B. Gather Information 7. What information does your audience need to receive?
She needs to receive that although we’re saying no, it’s ONLY because of the theme this year. 8. What facts must you gather in order to create an effective message?
State the theme of the convention, as well as thank her for her continued support. C. Organize the Information 9. What is your main idea?
Reject her offer, yet maintain a good working relationship. 10. Will you use the direct or indirect approach?
I’m going to use an indirect approach. 11. Why are you using the approach you chose?
I’m using the indirect approach since she may be offended by our rejection. II. Write D. Adapt to Your Audience 12. How will you show sensitivity to your audience's needs?
By being kind, yet to the point. 13. How much credibility do you already…...

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