Meeting Coordination

In: Business and Management

Submitted By nataliebull77
Words 1003
Pages 5
• The Facilities are available on a “first-come, first-served” basis, up to three months in advance. To check on availability, please call the Marketing Center at 713-407-8760 or e-mail

• Once availability is been confirmed, a courtesy hold will be granted, if requested in writing, but it is not confirmed until the completed attached Meeting Checklist is provided.

• The Meeting Checklist must be received at least 3 days/36 hours prior to your event/meeting, otherwise, the Facility will be released without notice.

• The Facilities are to be used by Four Oaks Place Tenants for their company business related functions only.

• Tenants are expected to provide their own phone for conference calls. The phone must be an analog phone. Digital phones will not work. Please check your equipment in the room you have scheduled prior to your event.

• Extension cords, phones, projectors, computer cables or accessories are not provided. Please bring your own.

• The Facilities will be available during normal business hours, at no charge, from 7:00 a.m. to 6:00 p.m. For events after hours or on a weekend, air conditioning will be provided, upon request, at the customary charge. After-hours usage is also subject to cleaning charges and prior approval.

• Tenants are expected to exercise care when using the Facilities. If Tenant’s use results in the need for extraordinary cleaning or unexpected repair, Tenant may be subject to additional charges.

• Use of the Facilities is limited to two (2) consecutive days or four (4) times per month per tenant.*

• Tenants may use only one (1) of the rooms comprising the Facilities at a time. *

• A coffee bar is provided in this facility with a refrigerator/icemaker. No cooking or heating of food is allowed in the Facilities. Any catering for the Facilities…...

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