Benefits of Using Automated Software Tools to Manag Staff at Work Place

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Benefits Of Using AuTomAted sOftware Tools To Manag Staff At Work Place

1. Summarize the benefits of using automated software tools to manage staff access to Internet content and e-mail. (10 marks)

In today’s information age, using Internet at the workplace is essential for business. Having said this, statistics show that a majority of employees use the organisational resources for doing personal work such as social networking, email, online shopping, etc. Also a number of employees engage in activities that might cause problems for the organisation financially and legally. As a result more and more organisations have opted for automated software tools to manage staff access to Internet and e-mail. The advantages of such software tools are many, some of which have been outlined below.

The use of automated software enables the management to keep a watchful eye on the employee activities, which would affect the productivity at work if the staffs indulge in personal activities online. It is important to emphasise that the manager or team leader cannot always observe his/her staffs and these software enables to record the activities of the employees at any time. Hence the management will be able to maximise productivity by managing employees’ web browsing habits.

Unmanaged Internet access allows employees to download or share illegal or copyrighted content from peer-to-peer (P2P) networks. Also employees can take part in other activities such as downloading and viewing pornography, which might be illegal in some countries. All this means that the company will be in danger of facing legal charges if staff access to Internet is not managed by the employer.

Another benefit of using managed staff access to Internet and e-mail is when it comes to protecting the company’s confidential data. Such software makes sure that confidential information is not being…...

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